Assignment of critical authorizations and handling of critical users
User and authorization management
Many companies do not pay enough attention to the topic of authorizations in SAP SuccessFactors. It often seems too complex and confusing. Both the creation of a concept and the harmonization of existing structures often seem like a mammoth task. However, with role-based authorizations, SAP provides a very powerful control tool that remains clear with a little help and documentation.
In addition to SAP book recommendations on SAP authorizations, I can also recommend the books from Espresso Tutorials such as "SAP Authorizations for Users and Beginners" by Andreas Prieß * or also the video tutorial "SAP Authorizations Basics - Techniques and Best Practices for More Security in SAP" by Tobias Harmes. Both are, among other media, also included in the Espresso Tutorials Flatrate, which I have also presented in more detail under SAP Know How.
For the transport of PFCG roles with their profiles there is also an SAP notice: Note 1380203. If you enter the correction, it is possible to use separate positions for the third and fourth digits of the generated profile name for the definition. In the SAP standard, the name of a generated profile is composed as follows, for example, if the System ID is ADG: T-AG#####. If your other source systems differ only in the second place of the system ID, the profile name does not indicate from which system the profiles originate.
So much information... how can you keep it so that you can find it again when you need it? Scribble Papers is a "note box" that makes this very easy.
You will need to adapt the template to your organisation's circumstances, i.e., probably define the certificate filing depending on the naming convention for your users and adjust the certificate verification. This verification of certificates ensures that no existing certificates are added in the template and that only one certificate is entered to an e-mail address. This check is necessary because sending an encrypted e-mail is cancelled if more than one valid certificate to an e-mail address is found. You can map mass imports of the certificates via this customer-specific programme. In addition, you will also need to define a way to manage certificates in your organisation, i.e. how to transfer changes to certificates to the SAP system.
If you get into the situation that authorizations are required that were not considered in the role concept, "Shortcut for SAP systems" allows you to assign the complete authorization for the respective authorization object.
The role(s) have only the authorization object S_DEVELOP with the field value DEVCLASS "Z*".
To do this, select External Variants/Path and click Download Variants.