Maintain generated profile names in complex system landscapes
Important components in the authorization concept
The general SAP authorizations are used most often and for many things they are sufficient. For example, if only the HR department has access to the SAP HCM system. However, if other users come onto the system and you only want to allow them access to a limited number of personnel, then in the case of the general authorizations you have to deal with the organization key of infotype 1 (VSDK1), which must be hard-coded into the authorization roles. If ESS/MSS or Manager Desktop etc. now come into play, however, this means a large number of authorization roles, namely a separate one for each manager. This makes maintenance and servicing very time-consuming and your authorization concept becomes opaque, which in turn brings the much-quoted auditor onto the scene.
Partners delivering their developments also maintain the proposed values for their applications in the transaction SU22. If customers are developing systems that supply other system landscapes than your system landscape and require different SU24 suggestion values per system, the proposed values in transaction SU22 will be maintained. The profile generator uses only the values of the transaction SU24 in your customer environment as a data base. To maintain the suggestion values, you can use both the System Trace data for permissions from the ST01 or STAUTHTRACE transaction and the data from the permission trace in the SU24 transaction (see Tip 39, "Maintain suggestion values using trace evaluations").
In SAP systems, authorization structures grow over the years. If, for example, there is a restructuring in the company or there are new organizations, there is a risk that the authorization concept no longer fits or is implemented correctly.
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Call the SIMGH transaction and create your own IMG structure, such as company name Customising. You will then add node outline to this tree. Often it makes sense to break down into SAP components such as finance, controlling and sales. Now add the tree as your favourite to make it easier to find it quickly. Then call the transaction S_IMG_EXTENSION and look for the IMG structure SAP Customising Introduction Guide. This is the default IMG structure in which you must include your structure. To expand, you must specify an extension ID. If there is no extension, you must create an extension ID. Position the cursor under My Favourites on the entry SAP Customising Intro Guide, and then click the Expand Structure button.
For the assignment of existing roles, regular authorization workflows require a certain minimum of turnaround time, and not every approver is available at every go-live. With "Shortcut for SAP systems" you have options to assign urgently needed authorizations anyway and to additionally secure your go-live.
Many companies do not pay enough attention to the topic of authorizations in SAP SuccessFactors.
To do this, use the SUIM_CTRL_CHG_IDX report without selecting a date and check the Reset Index box.