Note the maintenance status of permissions in roles and their impact
Authorization concepts - advantages and architecture
SAPCPIC: SAPCPIC is not a dialogue user, but is used for EDI usage in older releases (EDI = Electronic Data Interchange); in default, SAPCPIC has permissions for RFC access. However, you should not use this user for them, nor for batch processes, but you must create other users for these applications. Safeguard measures: Lock down the user, change the password, assign it to the SUPER user group and log it with the Security Audit Log.
Other project settings should be defined on the Scope, Project Views, Project Employees, Status Values, Keywords, Document Types, Transport Orders, and Cross Reference tabs. After all entries have been made, you must secure the project. Do not forget to generate the project. The SPRO transaction allows you to edit the newly created customising project. The first call does not display the newly created project. To view it, click the Record button in the Work Inventory ( ), select your project, and then confirm your selection. After you have successfully created, generated, or edited the project, you will perform the PFCG transaction to create a customising role for the project. Select a name for the role, and then click Create Single Role. Now open the Menu tab and follow the path: Tools > Customising Permissions > Add > Insert Customising Activities. Then choose between IMG Project and View of an IMG Project. All transaction codes are added from the IMG project to the Role menu. Note that this can be a very large number of transactions and can therefore take longer. You can then use the Permissions tab to express the authorization objects as usual. Back up and generate the role.
Preventing sprawl with the workload monitor
However, if a company does not have a concept for introducing new SAP authorizations and these are always coupled with new roles, the roles and authorizations will continue to grow. New modules, new processes and new user groups very quickly lead to many authorization groups, numerous authorization roles and complex documentation - even assuming the ideal case that companies have used Excel, for example, for all previous implementations and enhancements and have kept the documentation up to date. What is the purpose of a role? Which user has which authorization? Due to the amount of roles and authorizations, it quickly becomes confusing for users. System performance also suffers as the amount of data increases.
The freeware Scribble Papers is a "note box" in which all kinds of data can be stored. It takes in typed texts as well as graphics and entire documents. The data is then organised in folders and pages.
As a result, you will get an advanced IMG structure, in our example FF Log settings, which you can access via the transaction SPRO. Finally, you could use the transaction COAT (see SAP Note 1089923) to assign additional attributes to your own tables and reports, for example. For example, this could be relevant for the tax audit and final reports or performance critical.
Secure your go-live additionally with "Shortcut for SAP systems". You can assign necessary SAP authorizations quickly and easily directly in the system.
You can then use the Permissions tab to express the authorization objects as usual.
If your other source systems differ only in the second place of the system ID, the profile name does not indicate from which system the profiles originate.