User Interface Client Permissions
Add New Organisation Levels
In practice, the main problem is the definition of content: The BMF letter remains very vague here with the wording "tax relevant data". In addition, there is the challenge of limiting access to the audited financial years.
The change management process in the SAP® environment can be quite complex. Since program changes are usually transported into the production system, which can potentially have an impact on the annual financial statements, the audit of the process is an essential part of the annual financial statement audit. For this reason, it must be ensured that the process documentation is up-to-date and complete. It must also be ensured that appropriate classifications are defined for various types of change. This is because the process may subsequently differ for each classification. For example, the extent of the test and release steps varies depending on the criticality of the change, and they may even be shortened considerably for low-risk changes. However, it is crucial to justify this in a comprehensible manner. In the change management process, a sufficient test and release phase should be set up by the responsible department. This process step must also be documented in a comprehensible manner, even if it is not always easy to obtain the necessary evidence from the departments. In this process in particular, it is crucial that a clear dual control principle is established, which ensures that the developer is not also the person who ultimately carries out the transport into the productive environment. In preparation, the documentation should therefore be checked for completeness and up-to-dateness and, in a further step, whether the process defined in it has also been followed throughout the year.
Check for permissions on the old user group when assigning a new user group to a user
You have an organizational structure that includes 4 hierarchical levels - authority, department, unit, functional area). The authorization concept in your organization states that access (processing) to Records Management objects should be allowed for an employee only within his/her own organizational unit. However, the authorization check should only take place on three levels. So if a unit is subdivided into further functional areas, all employees of the unit and the functional areas should have the same authorizations. Since department 2 and department 3 work very closely together, employees of department 2 should be able to read all files, transactions and documents of department 3 and vice versa.
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Have you ever wondered who has critical permissions in your system? Have you lacked the tool and approach to identify these users? The user system in an SAP system is always connected to a permission assignment. Over the life cycle of a user in the SAPS system, more and more permissions are accumulated if they are not withdrawn once they are no longer needed. This accumulation is bound to result in users being able to perform more actions than you would like as the permission administrator. To avoid this, we want to give you a suitable tool.
If you get into the situation that authorizations are required that were not considered in the role concept, "Shortcut for SAP systems" allows you to assign the complete authorization for the respective authorization object.
In this case, also note that the default user group will be assigned in the daughter systems if no user group has been distributed during the user's installation from the ZBV.
Without additional tools, this can only be achieved in the SAP standard by assigning appropriate authorizations within the transport landscape.