What to do when the auditor comes - Part 1: Processes and documentation
Even if key users (department users/application support) do not have to develop their own authorization objects and cooperation with SAP Basis is always advantageous, there are often technical questions such as "Which users have authorization to evaluate a specific cost center or internal order?
Before using the system recommendations, we recommend that you implement the corrections in SAP Notes 1554475 and 1577059. It is also necessary that the systems to be managed are connected to the SAP Solution Manager and that in the transaction SMSY were assigned to a productive system and an SAP solution. Then, in the System Recommendations settings, schedule a background job that collects the relevant information about the attached systems. Relevant information is your release and support package stand, as well as SAP notes and their versions. An OSS connection from the SAP Solution Manager, which you have to set up beforehand, will then perform a calculation in the SAP Global Support Backbone, which will determine the necessary information, i.e., that the SAP Solution Manager itself hardly generates any load from the calculation. To automatically check the security level of your systems, you should also schedule this calculation as a background job.
In order to provide user authorisation support, you often need their information. However, there is also the possibility to view missing permissions centrally for all users. If a user has a permission issue, a ticket is usually displayed at support. However, it is difficult for a support worker to understand permissions errors because they have different permissions and are often missing detailed information about the application where the permission error occurred. In practice, therefore, support staff often help themselves by asking the user to send a screenshot of the transaction SU53. Because this transaction shows the last failed permission check. In many cases, however, the information displayed there is not helpful to the permission administrator. You may have seen that a screenshot from the SU53 transaction shows a missing permission for typical base authorization objects, such as S_ADMI_FCD, S_CTS_ADMI, or S_TRANSLAT, but you know that your check has nothing to do with the actual permissions problem in the application. So you need the opportunity to see for yourself.
Set password parameters and valid password characters
Despite progressive use of web interfaces in the S/4HANA context, batch processing for mass data is still required. However, our experience from customer projects shows that only very few authorization administrators know how to correctly authorize the scenarios. SAP OSS Note 101146 provides a good overview here. In this blog post, we would like to summarize the context for practical use.
The freeware Scribble Papers puts an end to the confusing paper chaos. The tool is also suitable for storing, structuring and quickly finding text documents and text snippets of all kinds in addition to notes.
Alternatively, you can maintain this information from the SE93 transaction by selecting a transaction first. You will then be presented with the list of all transactions that can be called from this transaction by using the Tools > Called Transaction Permission menu path. The implementation of SAP Note 1870622 provides a feature enhancement for the SE97 transaction. Among other things, there is the new button Modification Synchronisation. So far, changes in the SE97 transaction have been overwritten by inserting support packages or upgrades. With the modification comparison it is now possible to match your changes with the default values.
Assigning a role for a limited period of time is done in seconds with "Shortcut for SAP systems" and allows you to quickly continue your go-live.
Before creating PFCG roles, it is useful to maintain the suggested values for the transactions used.
The introduction of authorization tools takes some time, but should nevertheless be tackled by companies in order to increase efficiency in the long term and save costs at the same time.